The main results of a mandatory e-submission are:
1. Increased transparency,
2. Increased accessibility,
3. A reduction of the administrative burdens (side economic operators)
4. A reduction of the efficiency costs (side purchasing authorities)
5. No direct savings. (No increasing number of tenders)
1. Increased transparency
There is a significant increase of transparency. The public announcement of a contract with all documents available on the platform, the publishing on internet of the reports of the opening sessions,... Without any doubt, it increases the transparency.
2. Increased accessibility
The platform provide in a daily mail service with relevant announcements for companies. The direct accessibility to the esubmission platform is very short.
It increases the accessibility to public contracts.
3. The reduction of administrative burdens
As mentioned above there is an important reduction of the administrative burdens on the side of the economic operators. The measurement shows that, yearly, the administrative burdens can be reduced with 8.000.000 € for all Belgian public contracts which are announced. This can only be reached after a period of investments in training and communication.
4. The reduction of the efficiency costs.
As mentioned above there is an important reduction of the efficiency costs. We calculated an average of 268€ per contract. A very important restriction had to be made: only when purchasing authorities make e-submission mandatory for the economic operators this growing efficiency will occur. If e-submission is only mandatory for the purchaser and facultative for the submitting company, efficiency costs will increase due to the managing costs of both processes.
5. No direct savings due to increasing number of tenders
For 18 months we've analyzed the figures of our third indicator monitoring the number of tenders per public contract. There is no evidence for an increasing number of tenders per public contract. The average number is situated between 5.5 and 6.
Although a few countries announced an increasing number of tenders per public contract due to the use of e-procurement (e-submission), it remains very doubtful that the electronic procedure as such is responsible for that increasing number of tenders. Probably, for example, the deteriorating economic situation of a country and the reorientation of companies to the public sector seems much more responsible for that.